REGULATION

REGULATION of Eroica Punta del Este
 
Article 1 – Date an Place
Eroica Punta del Este is a non-competitive cycling event (from now on also defined as ride or, improperly, race) taking place in Punta Del Este, Maldonado, Uruguay on Sunday, December 3, 2017. The ride is inspired by historical cycling and the routes include long segments of gravel roads. Cyclists must ride Historical Bikes (also named Bici Eroiche) or Vintage-Looking Bikes, as described in Article 6 and in the INSPIRATION section at www.eroica.cc.
 
Article 2 – Routes and Start
Eroica Punta del Este offers four different routes:  210 km, 140 km, 90 km, 40 km.
Each participant has the opportunity to choose the route that best suits his or her fitness level. The choice of the route must be indicated during the registration process. It is however still possible for participants to change their original choice of route until the start of the event, without incurring any penalty.
Participants aged between 15 and 18 years will only be allowed to participate in the 40 km, 90 km or 140 km routes.
Routes will be signposted with arrows; nevertheless participants must familiarize themselves with the Road Book. The maps and GPS tracks can be downloaded from www.eroicapuntadeleste.com
-For the 210 km the start can be at any time between 06.00 am and 07.00 am.
-For the 140 km and 90 km route, between 07.30 am and 08.30 am.
-For the 40 km, between 09.00 and 10.00 am.
 
Article 3 – Participation
Eroica Punta del Este is open to all people who are at least 15 years old of both sexes.
All those under 18 years old at the date of the event, must present a signed authorization from their parents.
 
Article 4 – Registration fee
The registration fee for Eroica Punta del Este is:
•     From the opening registration day till June 30th, 2017: 85 USD
•     From July 1st to September 30th, 2017: 110 USD
•     From October 1st to November 30th, 2017: 145 USD

 
Article 5 – Helmet
The rules for leisure cycling events apply, according to the regulations for such vintage cycling events, for those participating with vintage bikes and clothing, it necessary to wear a modern hard helmet. The organization and insurance of the organization are exempted from any liability in case of of not respect of this article.

Article 6 – Respect of the National Traffic Code (Codigo de Trafico y Seguridad Vial)
Eroica Punta del Este is a NON-COMPETITIVE LEISURE RIDE on asphalt and gravel roads open to traffic. Cars and other motor vehicles can drive on the route, therefore all cyclists must respect the rules of the Uruguayan Traffic Code (Codigo de Trafico y Seguridad Vial). All cyclists must bring along a puncture repair kit and other essential tools for small repairs.
 
Article 7 – ENTRY CRITERIA: BICYCLES and CLOTHING
Eroica Punta del Este is an event for road racing bikes, dedicated to cyclists wearing vintage or historically inspired gear, on ‘HEROIC BIKES’ (BICI EROICHE) or newly constructed VINTAGE-STYLE BIKES.
 
   7.1 – BICYCLES
At Eroica Punta del Este only vintage road racing bikes or so-called BICI EROICHE may participate, as defined in paragraph 7.1.a, or historically inspired bikes, i.e. vintage-style bikes even if recently constructed, as explained in paragraph 7.1.b below. No other bikes will be accepted except for those mentioned in paragraph 7.1.c.
 
   7.1.a – BICI EROICHE or Proper Vintage Bikes
BICI EROICHE are all road racing bikes built up to and including 1987 both with or without gears, such as those built in the late 19th and early 20thcenturies. These bicycles most likely have a steel frame, but other types of rare frames are also permitted, such as the aluminium frames built by Alan and Vitus with screwed or glued joints and the Exxon Graftek frames of the late 1970s with carbon tubes glued to aluminium lugs.
Regarding components, bicycles should adhere to the following general guidelines:
    A.    more recent bikes with gears and derailleurs, such as Simplex, Huret, Campagnolo, Zeus, Shimano, Suntour, etc. must have shift levers on the down tube of the frame; exceptions include pre-1980 non indexed bar-end gear shifters and rod/hand manual operated front derailleurs;
    B.    pedals should be with toe clips and straps or original pedals for older bikes; quick release, clip-less pedals are not allowed;
    C.    the brake cables must pass outside and over the handlebars (cables can pass inside the frame);
    D.    older geared bicycles must have original shifters such as Cambio Corsa, Cambio Paris Roubaix, Cambio Vittoria Margherita, etc.;
    E.    wheels must have at least 32 spokes laced to a low profile rim (20 mm depth or less, except for wooden rims); the rims must be of either steel, aluminium or wood;
    F.    both tubular tyres and clinchers with inner tubes are allowed;
    G.    we invite participants to fit saddles from the same period as the bicycles, so a model of 1987 or earlier; alternatively we suggest fitting a vintage model of modern production;
    H.    the change of the gear ratios is allowed due to the difficulty of the ride.
    I.    there are no particular rules on the type of brakes as long as they are in line with the construction period of the bicycle and are efficient for safety reasons.
    J.    Obviously, early 20th century bicycles with single gear or flip-flop rear hubs don’t need to comply with the above criteria as long as they have their original components.
 
   7.1.b – VINTAGE-STYLE or MODERN BUILT BIKES
Vintage-style, steel framed bikes of new or recent construction with vintage look and characteristics may be used only if they are road racing bikes assembled using vintage components or replicated parts similar to the original, as described above.
In particular, if the bikes are inspired by the design of road racing bicycles of the 1970s and 1980s, they must comply with three fundamental rules (a,b,c) regarding shift levers, toe clips and straps, and brake cables.
 
   7.1.c – EXCEPTIONS and DISQUALIFICATION
On request, exemptions regarding the type of bicycle will be granted to participants with disabilities.
For the PASEO EROICO (aprox 40 km) route, other types of vintage bicycles will be admitted, such as postman’s bikes, general working bicycles, leisure bicycles, etc.
Mountain bikes are excluded from all routes.
Any registered cyclist who arrives at the start line or is found on the course with a bicycle that does not conform to the rules and regulations of the event will be disqualified immediately.
 
   7.2 – CLOTHING
Participants are strongly encouraged to wear vintage or vintage-style cycling gear, such as wool jerseys and shorts and to avoid wearing modern technical gear in a visible way. Management reserves the right to disqualify any participant whose clothing is considered unsuitable or inappropriate to the event.
 
   7.3 – ACCESSORIES
With regard to the vintage spirit of the event, participants are invited to carefully select all their accessories, from shoes to caps and water bottles etc. The only modern cycling accessory allowed is a safety cycling helmet, which we invite everybody to use.
 
Article 8 - Registration Fee and Insurance Policy
The participation in the event is granted only to those who have paid the registration fee.
Cyclists not registered for Eroica Punta del Este will not be permitted to participate on the day of the event, as they have not paid the registration fee. In case of accident they will be held responsible for any damage caused.
Registrations will not be accepted from participants who have been disqualified from their respective cycling federations or clubs due to the use of drugs or for any other reason.
Participation in Eroica Punta del Este is by invitation and the organizers can decide whether or not to accept the registration of any cyclist at any time, at their own discretion, and without any obligation to provide reasons for their decision.
The registration fee, regardless of the paid amount, includes:
-the “RACE PACK” with the following items
-RACE NUMBER for the jersey and for the bicycle;
-ROAD BOOK to be stamped at official check points;
-event gifts and souvenirs
-a number of refreshment stops depending on the chosen route;
-lunch at the end of the event;
-showers available at the finish area.

Each participants is responsable for its own health assistance or insurance in case of accident or any other medical assistance needed. The organization provides only first emergency assistance during the race.  
 
Article 9 – Payment Methods
We will accept payments via bank transfer or via Paypal. For local payments, we will accept Abitab cash transfers. All the details are showed on our web site: www.eroicapuntadeleste.com
All bank expenses must be paid by the sender.
Cheques or other forms of payment will not be accepted.
 
Article 10 – Confirmation of Registration
Registration will be considered complete only when the registration fee has been paid in full, the information requested above has been provided. In case the payment has not been made within the deadline, the registration will not be confirmed and the RACE NUMBER will be sold to someone else. Beware that the payment will not be reimbursed.
 
Article 11 - Substitutions or Cancellations
Substitutions are not permitted nor it is allowed to postpone the use of the registration for the following edition of the event.
 
Article 12 – Collection of Race Packs and Race Numbers
Race Packs and RACE NUMBERS will be distributed in Eroica's Reception Desk on:
 
- Saturday December 2nd 2017, from 10:00 am to 20:00 pm
- Sunday December 3th June 2017, from 06:00 am to 08:00 am (in the case of 210 km route, only until 06:30)
 
To collect your RACE NUMBER, you must present a valid identity document. The Race Pack will only be handed to the registered participant. No other person may collect the Race Pack on behalf of the registered participant.
 
Article 13 – Latest Time, Closure of Routes & Assistance
The latest times to complete the routes are fixed at:
-until  21:00 pm for 210 route;
-until 19.00 pm for 140 and 90 km routes.
 
Medical assistance is not provided along the routes, except in the case of medical emergencies.
There is no official mechanical assistance. Moreover private vehicles cannot follow the riders nor provide assistance along the route, unless they have been authorized by the organizers of the event.
 
Article 14 – Stamps at Check Points
The only evidence that the route has been completed is by obtaining all the relevant stamps attributed to the route in your Road Book via the various check points. This is the only evidence that the route has been completed. Your Road Book will be stamped at the starting line, at various check points throughout the day and again at the finish line.
 
Article 15 – Prizes
Participants who complete Eroica Punta del Este will receive a small gift based on the route they have completed. To receive the gift take your bike and fully stamped Road Book to the designated area at the finish line.
 
Article 16 – Complaints
In the event of a complaint please send an email the organization at info@eroicapuntadeleste.com  within ten days of publication of the list of participants who completed Eroica Punta del Este.
 
Article 17 – Cancellation of the event
If the event should not take place for reasons of force majeure, the amount paid to the organization will not be refunded. The event won't be suspended in the case of raining.
 
Article 18 – Variations
The organization reserves the right to make changes to the regulations at any time. The website www.eroicapuntadeleste.com is the only official source of information regarding the event. Therefore all official communications will be available only through this website.
 
 
Article 19 – Disqualification
Disqualification for 2 years will apply in the following cases:
-participants wearing the RACE NUMBER of another participant;
-participants found on unauthorized detours or shortcuts;
-participants behaving inappropriately to judges or employees of the organization;
-participants throwing rubbish outside of the allocated areas at refreshment stops.
In severe cases, at the discretion of the organization, a lifetime ban can be enforced.
We appeal to everybody’s sense of civic duty to keep the territory clean.
 
 
Article  20 – Approval, Consent, Authorization, Etc.
To participate in Eroica Punta del Este each participant:
-acknowledges to have read and approved the rules and accepts this Regulation in all of its parts;
-guarantees a correct and civil behaviour during and after the event;
-declares to be in good physical condition and to have undergone a medical examination for this leisure cycling event or general bike racing, providing the organization with the broadest indemnity for any personal injury or damage that may be incurred as a result of the participation in the event;
-consents to the use of his/her data, even for commercial purposes, as set out in the provisions of the Uruguayan Privacy law grants the organizers consent to use, as permitted by law, including for profit, of all video footage, photographs, etc. taken during the event; from the moment of the registration provides the organization with the right to supply such images to third parties;
-expressly authorizes the organization, without charge, to use fixed and/or moving images, portraying his/her own person, taken throughout the duration of the event. This authorization is to be considered indefinite and without territorial limits around the world, for use in various publications and films, including, by way of example and without limitation, promotional and/or advertising material of any type. The organization may also concede to third parties and their institutional and commercial partners the rights of use specified herein.
The organization and its partners accept no responsibility for accidents or damage to persons or property, which may occur before, during or after the event or as a result thereof. The organization reserves the right to exclude from the event any cyclists who are guilty of misconduct before, during and after the event.
 
Article  21 : CONTACT INFORMATION
 
Eroica Punta Del Este is organized by
EROICA PUNTA DEL ESTE SH
Punta del Este 20100 Uruguay
e-mail: info@eroicapuntadeleste.com
 

         
       

   
           





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